MG-精品珠寶 徵 CEO Executive Assistant


Job Distribution

  • Primary point of contact on CEO related matters:
  • Communicates with related parties on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally
  • Communicates directly and/ or on behalf of the CEO with management team members, clients, and others as directed, drafting and/ or sending official CEO office announcements
  • Manage the CEO’s email inbox and other communication channels as requested (respond to and follow up on emails/ contacts on the CEO’s behalf; sort, flag, remind, and delegate important emails/ contact)
  • Provide daily office assistance such as answering phones, accepting package and other deliveries, lunchtime relief, and greeting and signing in visitors/guests for CEO
  • Provides "gatekeeper" and "gateway" role for direct access to the CEO's time and office
  • Uphold a strict level of confidentiality
  • Maintain, coordinate and execute CEO’s schedule:
  • Manage, plan and coordinates the CEO’s calendar and schedule, and ensures the CEO's schedule is followed and respected (schedule meetings and calls via appropriate channels, events, appointments, and ensuring the CEO’s time is being allocated as needed and to the highest priorities, timeline expectations, and key relationship management; coordinate with clients, investors, and internal team to arrange calls and meetings on behalf of the CEO)
  • Assists the CEO with daily administrative duties that include but not limited to completing expense reports; arranging complex and detailed travel plans, itineraries and agendas
  • Uphold a strict level of confidentiality
  • Administrative support to the CEO:
  • composing and preparing correspondence; compiling documents for meetings
  • Draft reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with related parties as requested
  • Supports CEO on external commitments, such as service on external boards, committees and other groups if applicable
  • Maintain a reminder schedule for the CEO for important clients/ contact’s birthdays; important events, coordinate with related internal parties on sending CEO’s blessings, and drafting related content
  • Assist in and attend meetings. Take meeting minutes and send to related parties for follow-up as needed
  • Assists in coordinating the agenda of management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items
  • Uphold a strict level of confidentiality

  • Other tasks assigned by CEO
  • Uphold a strict level of confidentiality


  • University degree or higher
  • 5+ years related working experience required
  • Must be fluent to native in English, and fluent in Mandarin
  • Competent in common business software such as Microsoft Office 365
  • Experience using ERP system is a plus
  • With common business management sense and project management experience will be a plus. 











若您符合此職缺的條件,請寄完整履歷至 Meg Yen.
電話: 0287806811

If you meet the requirements of this role, please email a detailed resume in Word document to Meg Yen.
Tel: 0287806811
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.